Hiring Range: Up to $71,000/annually DOE

Benefits: Medical, Dental, Vision, Life Insurance, Vacation, Sick, Personal time, Floating Holidays, Observed Holidays, 403(b) Thrift Plan, Health, Dependent Care Flexible Spending Accounts, Credit Union, Bereavement Leave, Referral Bonus, Insurance Benefits, Commuter Benefits, Volunteer Initiative Program, Employee Free Loan Program, Tuition Reimbursement, Employee Meals, Employee Discounts and Complimentary Fitness Classes. As a 501(c)(3) Kavod Senior Life is a qualified employer for the Public Student Loan Forgiveness Program.

SUMMARY:  The Facilities Manager supports and represents the goals of Kavod Senior Life, working to support organizational policies and procedures through direction and management of staff. The Facilities Manager supervises the housekeeping and technician staff, and is responsible for maintaining the day-to-day operations of the department. This position involves working with the Director of Facilities to make sure the facility is safe and well maintained. 

DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Performs routine and detailed inspections of the buildings and grounds. Manages staff to ensure proper upkeep, appearance, cleanliness, and safety of the facility. Routinely shadows the technician and housekeeping staff to evaluate performance. Recommends changes to processes/equipment/scheduling as needed.
• Organizes schedules, supervises and supports the work performed by facilities, technicians and housekeepers.
• Reviews, schedules and assigns work orders and event set-up requests balancing priority, duration and workload.
• Assists the Director in developing and maintaining written procedures for all housekeeping and work order programs. Maintains documentation relative to work performed in common areas and apartments.
• Assists the Director to ensure that contractors and vendors are adhering to the terms of the contract.
• Evaluates staff performance. Coaches and supports staff. Researches and recommends educational opportunities.
• Performs individual and staff meetings on a regular basis.
• Coordinates resident Laundry & Housekeeping Services Program schedule and workload.
• Purchases supplies while adhering to the allotted budget. Tracks and maintains inventory for the department. Implements cost conscious measures.
• Manages staff and outside vendors to ensure timely apartment turns. Communicates updates to other departments.
• Coordinates occupied unit updating with facility staff and vendors ensuring ample notice is given to residents (minimum of two weeks).
• Manages bedbug treatment process as needed using approved vendor and following appropriate established procedure.
• On‑call for overseeing and/or performing response to building emergencies under the direction of the Director of Facilities when needed.

SUPERVISORY RESPONSIBILITIES: Provide direct oversight of housekeeping staff and facilities technicians. Assures that supervision is carried out in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training/coaching employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems, all according to company policies and practices. Accomplishes departmental tasks through motivation, leadership, and setting a consistent productive and positive tone. Grants time off within policy guidelines, keeping an accurate account of all time granted and used. Makes recommendations for salary increases and promotions.

EDUCATION and/or EXPERIENCE: Minimum of five years technical experience, or combination of education and experience. Two years of supervisory experience is also required. Job knowledge areas include carpet cleaning, hard floor maintenance, cleaning chemicals, and sanitation. Basic maintenance skills such as basic plumbing, electrical, HVAC and apartment make-ready’s are necessary. The Facilities Manager shall have organizational and management abilities necessary for planning and scheduling workload. Safety and security awareness is also essential, as is demonstrated ability to perform essential computer functions using Microsoft Office Suite and department specific software. A high school diploma, the ability to read, write, and understand English is required.

LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers, employees, or the Board of Directors of the organization. Ability to read blue prints.

MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.  Ability to understand budget compliance tasks.

REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS: A valid driver’s license is necessary.

OTHER SKILLS and ABILITIES: Ability to review normal purchases and expenditures for routine requirements of housekeeping, staying within an allotted monthly budget. Ability to work well within the organization, expressing attitudes consistent with the management role; ability to be able to take and give direction; must exhibit patience and understanding necessary for working with elderly residents.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to reach with hands and arms. The employee frequently is required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is frequently required to sit; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must regularly lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.  Close work with cleaning chemicals.

Please apply by sending a cover letter and resume outlining experience as it relates to this position to HR@KavodSeniorLife.org.

Position is open until filled.